Attendance Management Plan

Attendance Management Plan 2026

Version: 1 2026

Hobsonville Point Primary School

Applies to: All students enrolled at HPPS

Student Management Systems: HERO (attendance recording and communication), Vistab (late arrivals)

Strategic Priorities

At Hobsonville Point Primary School, regular attendance is a shared responsibility between the school, whānau, and students. Attending school every day supports tamariki's well-being, learning progress, and relationships, and enables learners to build consistently on prior learning.

This Attendance Management Plan aligns with the Board’s strategic focus on Resilience, strengthening consistency and transparency across behaviour, attendance, and pastoral care systems. Clear expectations, early identification of concerns, and coordinated support help build student resilience, confidence, and persistence.

Ministry of Education:

The Government has set a national attendance target of 80% of students attending school regularly. Regular attendance is defined as attending at least 90% of the time, meaning students are absent no more than one day per fortnight on average.

Our School Target:

Our school is committed to achieving this national expectation by ensuring that at least 80% of our students attend regularly (90% or more attendance). We will work towards this by maintaining accurate attendance monitoring, responding early to attendance concerns, and partnering closely with students and whānau to support consistent engagement and remove barriers to attendance.

Board Responsibilities

The Hobsonville Point Schools Board is committed to ensuring high levels of student attendance and wellbeing.
In accordance with the Education and Training Act 2020 (ss35–36), the Board, through the Principal:

ensures all students aged 6–16 years are enrolled and attend school when it is open for instruction, unless a valid exemption applies
takes all reasonable steps to support students to attend regularly
commits to supporting students to return to and sustain regular attendance
ensures processes and procedures are in place to support a Stepped Attendance Response (STAR) using data-based thresholds
ensures all absences are accurately recorded and responded to
ensures effective systems are in place to identify, monitor, and analyse attendance patterns and barriers
publish this Attendance Management Plan on the school website
receives and considers regular attendance reports to inform governance decisions.

Principal Responsibilities

The Principal/Tumuaki of Hobsonville Point Primary School is responsible for operational leadership in attendance management.
The Principal is responsible for:

developing and implementing the Attendance Management Plan and STAR procedures
ensuring absences are investigated, responded to, and actions are recorded in alignment with thresholds
ensuring students, whānau, and staff understand attendance expectations, processes, and supports
monitoring daily attendance data and responding to emerging issues
reporting to the Board on attendance trends, barriers, and interventions
providing termly attendance reports to the Board, including analysis, trends, and narrative commentary.

Procedures and Supporting Documentation

Attendance Management Procedure – Stepped Attendance Response (STAR)
School Attendance Guidelines and Roles
Student Management System records (HERO / Vistab)

Monitoring and Reporting

Daily attendance is monitored by the Principal and delegated staff and reported to the MOE through HERO.

The Board will receive termly attendance reporting - including Every Day Matters data, trends, barriers, and areas of concern. Senior leaders review attendance patterns for their cohorts

Legislative Framework

Education and Training Act 2020

School Attendance Rules 2025

Education (School Attendance) Regulations 2024

Board Review Cycle

Reviewed: January 2026
Next Review: December 2028

Attendance Management Procedure

Stepped Attendance Response (STAR)

Our School Target: 80% of our students attend regularly (90% or more attendance).

What Does Success Look Like?

Success is demonstrated through an increase in Regular/Good Attendance, with fewer students in the Worrying/Irregular Attendance category. While all attendance categories are monitored, targeted support for students with worrying attendance is expected to have the greatest positive impact.

Whānau / Family Responsibilities

At Hobsonville Point Primary School, we recognise whānau as critical partners in supporting attendance.
Whānau have a legal responsibility to ensure their tamariki attend school regularly (Education and Training Act 2020, s244).

Whānau are expected to:

notify the school as soon as possible if their child is going to be absent or late
arrange appointments and travel outside school hours or during holidays where possible
engage with the school to address attendance concerns
work collaboratively with the school to support improved attendance.

Kura / School Responsibilities

Our school has procedures to record and monitor attendance, and to identify and follow up on concerns. We share attendance expectations with students and families and staff are responsible for reminding our community of these expectations.

School Procedures

Tumuaki / Principal Responsibilities

At Hobsonville Point Primary School, the Tumuaki/Principal appoints staff and delegates responsibilities to ensure the accurate recording of the electronic student attendance register and the effective follow-up of non-attending students. The Principal maintains overall oversight of attendance management, including the identification of students who reach Ministry of Education attendance thresholds. Follow-up actions are timely, responsive to the reasons for absence, and may include liaison with external agencies where required. The Principal works closely with the Attendance Team—comprising Senior Leaders and the Administration Team—to monitor trends, coordinate responses, and ensure a consistent, strengths-based approach that supports improved attendance, engagement, and well-being for all students.

Kaiako / Learning Advisor Responsibilities

Learning Advisors at Hobsonville Point Primary are responsible for the accurate and timely recording of attendance.

Morning roll taken BEFORE 9:05 am.
Late students MUST report to the office to be marked late in Vistab.
Students arriving after roll must report to the office.
Afternoon roll must be taken BEFORE 2:05 pm.
Paper rolls are used only if required (e.g. reliever, internet outage).
Known absences (e.g. tangihanga, appointments, holidays) are to be noted in HERO.

Tari / Office Administration Responsibilities

The Office team at Hobsonville Point Primary play a key role in daily attendance monitoring and follow-up.

Monitor absence notifications via text, email, and phone.
Check all class attendance by 9:10 am.
All students marked with a ? are then followed up by the Office Administrator
1. text whānau
2. update codes upon response from parent/ caregiver
3. mark as truant if no response is received
Check afternoon attendance after 2:10 pm.

Attached is the Stepped Attendance Response actions for our school. Any action taken can be considered at any threshold. All actions taken to respond to absences will be recorded in the student management system.